Boost Indexing Speed with Ewisoft XML Sitemap Builder: Tips & Best PracticesAn XML sitemap is one of the simplest, highest-impact tools for improving how search engines discover and index your site. Ewisoft XML Sitemap Builder is a lightweight Windows-based tool that creates XML sitemaps quickly, supports large sites, and gives you control over URL inclusion, priorities, and change frequencies. This article explains how to use the tool to speed up indexing, covers practical tips and best practices, and shows how to combine sitemaps with other technical SEO tactics for maximum results.
Why sitemaps matter for indexing speed
Search engines crawl billions of pages; they rely on sitemaps to find pages you want indexed, especially new or deep pages that aren’t well linked internally. A well-structured sitemap:
- Helps search engines discover new and updated pages faster.
- Communicates canonical URLs, priorities, and last-modified dates.
- Supports large sites and complex URL structures with segmented sitemaps and sitemap indexes.
- Improves coverage for non-HTML resources (images, videos) when included.
When used correctly, sitemaps do not guarantee immediate ranking, but they significantly improve the likelihood and speed of discovery and indexing.
Getting started with Ewisoft XML Sitemap Builder
- Installation and setup
- Download the latest Ewisoft XML Sitemap Builder for Windows from the official source and install it.
- Launch the application and enter your site’s root URL.
- Basic configuration
- Set crawl depth and follow/exclude rules to ensure the crawler finds the pages you want without wasting time on irrelevant paths.
- Configure user-agent settings if needed (to emulate real crawlers).
- Generating the sitemap
- Run a crawl to discover pages.
- Review the list of URLs found, adjust inclusion/exclusion filters, then generate the XML sitemap file(s).
- Publishing
- Upload the generated sitemap.xml (and sitemap index if present) to your website’s root or appropriate path.
- Add the sitemap URL to robots.txt (e.g., Sitemap: https://example.com/sitemap.xml).
- Submit the sitemap in Google Search Console and other webmaster tools (Bing Webmaster Tools).
Tips to speed up indexing with Ewisoft-generated sitemaps
- Prioritize essential pages
- Use the priority and changefreq fields to indicate which pages are most important and how often they change. While search engines may ignore these values, they can still help guide crawling for some engines and internal tools.
- Include lastmod timestamps
- Populate accurate lastmod dates for pages that change. Search engines use this to focus crawl budgets on recently updated pages.
- Segment large sites with sitemap index files
- If you have more than 50,000 URLs or sitemap files larger than 50 MB (uncompressed), split sitemaps and use a sitemap index file. Ewisoft supports generating multiple sitemap files and an index; this reduces parsing overhead and speeds discovery.
- Exclude low-value pages
- Avoid indexing thin, duplicate, or admin pages. Use filters in Ewisoft to exclude parameterized or session-based URLs. This makes the sitemap a high-quality signal and prevents waste of crawl budget.
- Include canonical URLs only
- Ensure the URLs in your sitemap are the canonical versions (no mixed protocols, trailing slash inconsistencies, or duplicate query-strings).
- Add image and video metadata if relevant
- If your important content includes images or videos, include image/video tags and metadata in the sitemap to help those media types get discovered faster.
Best practices for crawl configuration
- Set appropriate crawl depth
- A deep crawl finds more pages but takes longer. Start with a shallower crawl to capture top-level pages quickly, then run deeper crawls on a schedule.
- Use reasonable concurrency and delay
- Ewisoft’s crawler settings let you set concurrent connections and delays. Avoid aggressive settings that might overload your server; a responsive server improves crawl speed by allowing more pages per crawl session.
- Schedule regular crawls
- Automate sitemap updates on a schedule aligned with your content publishing cadence (daily/weekly). Fresh sitemaps with accurate lastmod values prompt search engines to recheck changed content faster.
- Handle authentication and restricted areas
- Exclude or properly handle crawl-restricted areas to avoid adding URLs that return 401/403/404 responses.
Integration with robots.txt and webmaster tools
- robots.txt
- Add a Sitemap directive: Sitemap: https://example.com/sitemap.xml
- Ensure robots.txt does not block pages you want indexed.
- Google Search Console & Bing Webmaster Tools
- Submit your sitemap URL in both tools to speed up discovery.
- Use coverage and URL inspection reports to monitor how sitemaps influence indexing and to identify problematic URLs.
- Monitor crawl stats
- Watch crawl rate and errors in Search Console. If errors increase after submitting a sitemap, adjust the sitemap content or server configuration.
Troubleshooting common issues
- Sitemap not being discovered
- Verify the sitemap is reachable at the stated URL and listed in robots.txt.
- Submit manually to Google Search Console; check server logs to confirm fetch attempts.
- Large number of excluded or error URLs
- Check for index/noindex meta tags, canonical tags pointing elsewhere, or authentication barriers.
- Slow server responses
- Optimize server performance, enable caching, and ensure sitemap URLs are served quickly. A faster server yields more efficient crawling.
- Duplicate content in sitemap
- Use canonicalization and filters in Ewisoft to remove duplicates (www vs non-www, HTTP vs HTTPS, trailing slash consistency).
Advanced tips and automation
- Combine sitemaps with RSS/Atom feeds
- For frequently updated sites, link feeds to notify search engines of new content; sitemaps and feeds together can accelerate discovery.
- Use sitemap pinging
- After updating sitemaps, ping search engines (e.g., GET request to Google’s ping endpoint) to nudge re-crawling.
- Automate sitemap generation
- Integrate Ewisoft into a build or deployment pipeline (export and upload sitemap automatically during publishing) so sitemaps stay current without manual steps.
- Leverage sitemap indexes for large sites
- For multilingual or multi-subdomain setups, maintain separate sitemaps per language or subdomain and reference them in a central sitemap index.
Measuring success
- Look for increased discovery rate in Search Console (new URLs indexed faster).
- Monitor organic traffic and impressions for newly added pages.
- Track time-to-index for sample pages before and after using improved sitemaps.
- Use server logs to see bots fetching sitemap and individual URLs more frequently.
Example workflow (practical checklist)
- Run Ewisoft crawl of site root with conservative concurrency.
- Filter out admin, session, and parameter URLs; keep canonical pages.
- Ensure lastmod and priority are set where accurate.
- Split into multiple sitemaps if >50k URLs; generate sitemap index.
- Upload sitemaps to site root; add Sitemap directive to robots.txt.
- Submit sitemap to Google Search Console and Bing Webmaster Tools.
- Ping search engines or rely on automatic discovery.
- Monitor coverage reports and server logs; iterate filters and crawl schedule.
Final notes
Ewisoft XML Sitemap Builder is a useful, focused tool for creating accurate sitemaps quickly. The sitemap itself is only one piece of a larger indexing strategy: server performance, internal linking, canonicalization, and webmaster tool monitoring all play key roles. Use Ewisoft to maintain clean, up-to-date sitemaps and combine it with thoughtful site architecture and automation to consistently speed up indexing.
Bold fact: Sitemaps don’t guarantee immediate indexing, but they significantly increase the speed and likelihood that search engines will discover your pages.